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& meetings
team building 
& evening

4-Day Scientific Conference

The conference brief

Providing support for the international symposium at Mars Waltham meant that the client required a range of venue, delegate and staff solutions:

  • Suitable Venues for nearby accommodation, evening meals and final Gala dinner
  • Delegate registration solutions
  • Travel cost reimbursements for delegates
  • Airport transfers and VIP speaker support
  • On site delegate and supplier management during the conference

Full delegate support and management

Live Event Management

Venues, transfers and logistics


The final package

After researching the best locations and options, we managed all logistics, venue bookings and delegate communications to include:

  • An Online Registration and travel reimbursement submission system
  • Delegate support hotline
  • Airport Private Car Transfers
  • Daily transfers between the research centre and accommodation venue
  • Delegate Badging
  • Accommodation and informal dinners at nearby 4-star country house
  • Private Gala dinner at Belvoir Castle
  • Dedicated KDM event manager onsite throughout the conference

During the conference

Staying offsite at a local 4-star venue, guests were transferred daily to the research centre for conference sessions and on the final evening enjoyed a private gala dinner at Belvoir Castle. Providing Live event staff to welcome and look after the delegates from door to door we managed pre event registrations, ticket sales, venues, delegate communications, individual travel needs and speaker AV requests.




Mars , [5] star rating

“Everything had either been thought of beforehand or dealt with swiftly on the spot. The organisation, accommodation and evening entertainment was also so good that it made it really easy for me to just concentrate on being the host. The impression that the delegates got was that it ran smoothly and easily...they had no idea about all the background effort that was put in! Overall, it was a tremendous success and top rate.”