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Is it too early to start booking Christmas parties?

If you start looking into booking Christmas parties now, you will most likely find your ideal venue on your preferred date.

Is it time to start thinking about Christmas parties?

Summer is truly upon us as we’re enjoying beautiful sunny days and long warm evenings. It is easy to see that the number of festivals and parties has greatly increased this year and we are being spoiled for choice. Couple this with drinks after work with your colleagues and personal holidays now the world has reopened for travel, and Summer will be over before we can blink.

Venue shortages

If you are an event planner you might have been lucky enough to find a venue for your chosen date to arrange your work or clients’ summer parties – well done if so, as venue availability is a real challenge at the moment due to the backlog of events wishing to take place. At KDM Events, we estimate that 20% of our enquiries ended up having to postpone as they were unable to secure a suitable venue for their chosen date. Even if you had some flexibility venues have booked up really quickly, and much further ahead than would normally be the case.

Is it too early?

Definitely not! Going by the enquiries and bookings trends so far, we are seeing more bookings for the Christmas period than we would normally expect in July/August – as many companies hope to hold their 1st in-person Christmas party since 2019, meaning that booking patterns have changed from our old normal. Therefore, we would highly recommend everyone starts now. Those who leave it late, likely won’t be able to find any booking or entertainment and the later you leave it, the more you’ll have to compromise. Venues and event management company providers might not be fully booked up for December just yet, but we don’t envisage there will be much if any last-minute availability.

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Advantages of early Christmas party bookings

To put it simply, more time equals more options. This can also include negotiating better and more flexible terms, a better choice of packages and venues, the spread of payments, less stress, and longer planning time.

If you start now, you will be most likely able to find your ideal venue on your preferred date. When selecting a date, you have to bare in mind that almost every other company in the UK will also start thinking about a date for their Christmas party. It’s usually confined to a three week period with the Thursdays and Fridays in December being the favourite picks. You will find that these dates will go VERY quickly for venues and even quicker for entertainment providers. We believe that the right entertainment is the most important part of any Christmas party. But we would naturally think that! Being the UK’s leading event specialists with over 30 years experience and 4 times winner of the Gold Award for “Best Event Provider” at the prestigious M&IT Awards, we are well positioned to know what a good Christmas party looks like….there is nothing wrong with blowing your own trumpet from time to time, if it is well justified of course!

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Christmas party entertainment ideas

So you are an early planner (congratulations!) and you’ve managed to secure your ideal date and venue. Now, what type of Christmas party will you arrange? Many factors can be at play here. The obvious one is the budget and what you can get for your buck.

Black tie dinners and awards ceremonies can quickly become staid affairs once run a couple of times. You may wish to inject innovation, sparkle and panache into your Christmas event. Arranging a themed evening and dressing the room can be a memorable way to bring a fresh twist to your Christmas party. You can browse a wide range of themed evenings online, which can be time consuming, or hire an event management company, like us, to provide you with a variety of ideas whilst taking away from you some of your responsibilities and stress in the evening. You will be able to find options to suit any budget with pricing starting from only £16 per head.

We found the following five themed Christmas evening events that work really well:

KDM Events - Christmas party ideas'

A Winter Wonderland

Your guests will relax in the timeless beauty of an icy grotto filled with magical and marvellous effects! Accompanied by the mystical sounds of winter, the very essence of a Winter Wonderland is captured for your guests to enjoy.

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Alpine Lodge

Host a cosy, wintry evening by simply dressing your room and tables in red and white gingham table dressing, LED lanterns, sumptuous sheepskin rugs and Alpine garlands. Your room will be surrounded with atmospheric scenery, snowy trees and lighting, or immerse your guests into your Alpine themed Lodge by adding giant ski props and fun entertainment.

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Fire & Ice

Host a magical evening by bringing red hot entertainment and ice-cold theming together with simple but effective room and table dressing, all surrounded by atmospheric lighting. This captivating theme creates a unique mix of depth and colour, together with all of the elements you’ll need to host the perfect cosy Christmas evening.

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Christmas in New York

Bring the bright twinkling lights and all the vibrancy of The Big Apple to your event. Add giant themed props such as an iconic yellow taxi cab, multi coloured lit Christmas trees, large nutcracker soldiers, skyline silhouettes and of course the all-important Statue of Liberty to provide that magical experience!

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A Winter’s Ball

A twinkling white glitter carpet with icy castle turrets can provide the entranceway to a selection of mysterious living statues, classical musicians, masked stilt walkers and a quirky silhouette cutter. Icy Venetian theming and wondrous entertainment, create an elegant atmosphere to capture the very essence of winter, making this decadent theme the perfect option.

KDM Events - Events Management Company - Christmas Events - winters ball'

If you prefer teambuilding activities as opposed to a themed evening, look no further as we have a broad choice of those too. Why not add a little sparkle with these festive ideas – Chocolate Advent Challenge, Ice Sculpting, Christmas Bingo, Lip Sync Battle and a Festive Barista Experience are amongst the highly popular activities.

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With our help, you will be able to deliver a memorable and sparkling Christmas party. At KDM Events, we run over 500 events per year so we have a pretty firm handle on what type of Christmas events are most popular for our clients to enjoy. We are a highly professional, passionate, and friendly Event Management Company. Our goal is to always over-deliver and never make empty promises. We use our experience and expertise to shoulder the stresses of delivering memorable events.


We’re a friendly bunch who love to talk, so if you need help with your Christmas event, get in touch with us by emailing or calling 01782 646 300