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Read our top tips for a successful last minute event.
There has been no settling back in gently for the KDM team after the lovely long festive break as due to last minute bookings everyone has had to hit the ground running to keep up. In fact, last minute bookings have become so common at KDM that we’ve given them their own acronym – LMBs.
Way back in October 2011 we blogged that we actually love LMBs and it seems we’re not alone. We’ve discovered that they are something of a trend in the industry right now.
In a quick bit of research we’ve discovered that of the last 80 bookings, which have taken place over the last 2 months, there has been a lead in time of less than a month for over 50% of the enquiries and a lead in time of less than 10 days for nearly ¾ of those.
If you’ve been put in charge of organising a last minute booking for an event, whether it is a meeting, conference, team building or theme night, read KDM’s top tips for a successful event below:
Information
To save time and energy making enquiries, make sure you have all the information regarding your planned event, including guest numbers, timings, objectives and the all important budget right from the beginning. If your budget is £50 per person for a day delegate rate tell the venue you are asking for quotes. If you don’t advise your budget and they quote you £60 per person you’ll only have to go back and negotiate, which will cost you valuable time. If you advise your budget and the venue can’t accommodate at least you will know right away so you can contact somewhere else.
Be flexible
If you are looking for entertainment and the band you have booked for the last 5 years isn’t available be flexible and try someone else. You might just find that the alternative band/hospitality package/magician achieves exactly what you wanted anyway.
Use it to your advantage
Some venues and entertainers will offer promotions if they have availability last minute and want to fill the date. So, when enquiring last minute it’s well worth asking if there are any promotions being offered, after all, if you don’t ask you don’t get.
Call in the experts
If it’s all too much to cope with, just give KDM a call and we’ll take on all the hard work. We can recommend venues, negotiate discounts, organise AV, team building, theming and entertainment.
