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How To Get A Virtual Team Up and Running

With everything that is going on at the minute, you may be considering asking your team to work remotely. Maybe you’ve been tasked with putting together a brand new virtual team. If either of these apply, it’s important to understand the challenges that setting up a virtual team can bring and how to combat them. In this article, we’ll give you some tips and tricks to help you get started.

Provide An Easy Communication Strategy

If your team is going to be virtual, it’s critical that you have a good method of communication. In the office, you would naturally have conversations about work, projects and when appropriate, your personal lives. A lot of this can be lost when your employees start to work remotely. Therefore, it’s important that you replicate as much of this conversation as possible.

Have a shared schedule with regular meetings to keep everyone connected. If there is information that everyone will need quick access to, make it readily available to them in a shared document. Also, make a safe space for your employees to catch up and chat more personally during their break times. It’s important that everybody has a channel available to get to know each other better. After all, a better bonded team makes for better communication, productivity and ideas.

Getting your virtual team started'

Get Equipped With The Right Technology

In order to get the above mentioned schedules and communication channels up and running, it’s likely that you’re going to need technology. It’s important to fully plan out what you may require as your needs will depend on the type of work that you do. At the very least, your team is likely to need laptops and some free software to access shared documents and schedules. Options such as Skype, Google Accounts and Slack can be fantastic means of keeping in touch with each other.

If you do more specialist work, you may need to invest in more specific software. Although this may seem like a large investment at first, it will pay off in productivity. Your team needs to be able to do their work with the same ease that they can in the office. Time that they’re spending trying to figure out other ways to do or share their work, is time wasted. Invest in the right software and technology from the start to achieve the best results.

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Plenty of Positive Reinforcement

Remote teams are more likely to experience loneliness because of the nature of how they’ll work. If they live alone, the office could have been their only interaction a lot of the time. In a recent study, 21% of people suggested loneliness to be the biggest struggle of remote working.

Therefore, it’s important that you check in with how your staff are getting on. That should include their workload, their working relationships and their working conditions. As well as your other regular meetings, schedule in 1-1s with your virtual team members. This gives them a safe space to regularly look forward to, where they can share how they’re getting on. Not only does this help them, but it will also help you to plan your work better, and keep staff morale high.

When your team does something well, it’s important to still make the effort to celebrate them and give recognition. All employees are different, but most will respond well to or appreciate positive reinforcement. When working remotely, it can be difficult to know whether you are doing the right things and it can be easier for your achievements to slip under the radar. Highlighting achievements in team meetings, organising team building events or introducing a rewards scheme can help to avoid any loneliness in the virtual workplace.

Positive reinforcement'

Build Trust and Manage Workloads

It’s important that all of your team members trust each other, but more importantly, it’s vital that you trust them. You won’t be able to watch their every move, and it would be counterproductive to try and do so. An overbearing manager breathing down their neck is only going to add more stress and worry to what they are doing.

If you’ve known your team for some time and you’re in the process of moving from the office to home, you’ll likely already have that trust there. However, if you’re building a brand new team, it’s important to highlight how well suited they are in the recruitment process. Ask if they have had past experience working virtually, find out how they fared and see if they would feel comfortable doing it with your business. Following this, make an effort to build trust and figure out how they respond to certain ways of working over their first few weeks.

Build Trust'

Team Building is Vital

As we’ve said before, it’s important that the social aspect of going to work isn’t lost within a virtual team. You want your employees to feel comfortable in each other’s presence and excited about the prospect of working together. The perfect way to get conversations started and bonds built, would be to take part in a team building event. In the current climate, virtual team building events are the perfect fit to get your team up and running quickly.

Here at KDM Events, we offer a wide array of virtual team building events that are guaranteed to bring your team together. As well as the fun activities, a lot of our events also incorporate professional skills development to further enhance how your team communicates, thinks and works.

Team Building'

Virtual Team Building Ideas

Virtual Cocktail Making

Shake your way to success with our cocktail masterclass. Our bartender will have you racing against each other to shake, muddle, layer and create the perfect cocktail. Our team will send out everything that you need to get involved, from recipe sheets to equipment and ingredients . The video conference can be hosted on your preferred platform so there is no need to worry about compatibility. With plenty of interaction and competition, your team will bond over this experience in no time.

Virtual Chocolate Making

Immerse yourself in the wonderful world of chocolate with KDM Events’ Virtual Chocolate Making session. You’ll be working with our very own Michelin Star trained Chef to learn more about how Belgian chocolate and a ganache is made. Also, if you’re looking to introduce a competitive element, we can set a team challenge where you’ll work in secret and come together for the results.

Virtual Live Band

Grab your glow sticks and dance the night away with one of our virtual live bands. With a variety of styles and eras up for request, these talented musicians will provide live energy to any event that you’re planning. Our live bands are hugely interactive, and can take song requests.

Virtual Escape Room

With the potential to include up to 500 people, this escape room is fantastic for groups of any size. Work in teams of 3-5 people to uncover the rogue agent first. Becoming MI5 Operatives to decipher clues, solve puzzles and complete the mission, this is a fun and competitive way to ignite your team.

Virtual Team Building From KDM

Here at KDM Events, we understand the importance of virtual team building to achieve the goals of your business. That’s why we’ve devised a wide range of activities designed to get participants involved in an engaging and fun manner. To find out more, take a look at our full range of virtual events on our website. If you have any further questions, get in touch and one of our Event Managers will be happy to discuss all aspects of our events.

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Virtual team building experience'