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How to Introduce a New Employee to Your Virtual Team

At some point in our careers, we’ve all been a new starter at a company. This can be quite a daunting process and this year, the landscape has changed. Virtual teams and remote working have become more and more common as businesses have looked for new ways to carry on working. Therefore, the process of welcoming a new employee can seem a little complicated. That’s why we’ve put together the following guide to help you make the transition as easy as possible.

Inform the Rest of the Virtual Team

It’s important that your existing team is aware of their new teammate for a number of reasons. First of all, it’s out of respect to your existing employees. If you don’t tell them, they may feel excluded and more distant from what’s going on. We discussed how important it is to keep your virtual team members in the loop in our How To Get a Virtual Team Up and Running guide.

Also, as they’ll probably be expected to take your new recruit under their wing for the first few weeks, they’ll need time to prepare themselves. Finally, giving your team a heads up avoids any awkward and surprised reactions when the new starter arrives. You shouldn’t just announce their arrival to your own team. It’s much better if the whole business is informed. By doing this, it opens the door for other staff to make them feel welcome whether that be from messages or meetings.

New Starter To Virtual teams'

Get the IT Sorted in Advance

When you’re putting together their induction checklist, you want to know that they can start straight away. You don’t want to be held back by any IT issues. Not only would it hold the new starter back, but it would be a poor reflection of your company’s preparation. You want your new employee to feel welcome and valued but if you’re leaving them stranded at home without the correct software to do the job, it can look like they’re not a priority.

If you’re hiring a new employee to join your virtual team, start getting their IT accounts and software prepared as soon as they’re hired. This allows time for anything to go wrong and for you to plan their introduction to the software without worrying that it won’t work.

Provide correct technology'

At First, Check In Regularly

Whereas you may hold 1-1s less frequently with your existing team, it’s a good idea to have these more often with new starters. They’re going to have a lot of information thrown at them and a simple catch up could be exactly what they need to bring it altogether and ask any questions.

Not only will the catch up help with their performance, but you will naturally get to know them more as an individual. The more time and effort that you put into getting to know the new recruit, the more comfortable they will feel coming to you with work related issues.

At first, check in regularly'

Get Them Working With The Team

In order to instil the values of the company into the new starter, it’s often a great idea to let them shadow your existing team members. Thanks to video call software and the ability to share their screens, this shouldn’t be a problem. You could buddy them up with one team member or give them a certain amount of time with each. As long as the team isn’t too large, the latter option tends to be better as they’ll have a chance to meet the whole team and see how each of them works.

If you do choose to have your existing team spend some time with your new employee, it’s important to check up on how they’re getting on. As we’ve already mentioned, you’ll most likely be having regular catch ups with the new starter anyway. During those 1-1s, check in with how they found the work and how their day with the relevant employee went. It’s also important to check in with whoever was looking after them. They will be able to give you feedback on how your new addition is doing and where they may need more help or support.

Introduce them to the virtual team'

Virtual Events For Team Building

One of the quickest and most effective ways of getting your new employee to find their place in the group is through a team building exercise. Having a shared task to do will teach the new starter how everyone else works and vice versa. This will be vital moving forward as when working on shared projects in the future, other team members will already have an understanding of how the new recruit works.

Team building events can also be fantastic opportunities to break down any barriers and allow your team to relax. Not only will it help your new team member to fit in, but it will also continue to strengthen the bond between your more experienced colleagues.

Here at KDM Events, we’ve created a wide range of virtual team building sessions that can get your new starter feeling welcome in no time. From cocktail making classes to escape rooms, you won’t struggle to find something to suit your team’s tastes.

KDM Virtual Events'

Virtual Team Building Ideas

Virtual Gin Tasting

Whether your team are gin aficionados or relative newbies, this truly unique way of experiencing gin is a must. With gins and tonics sent out to participants, you won’t need to provide anything additional to participate other than your glass. With the opportunity to taste several gins from all over the world and learn all about their history, this interactive session is not to be missed.

Virtual Murder Mystery

Get your virtual team working together to solve clues and work out the culprit in KDM Events’ murder mystery night. With live and pre-recorded options available, we can fit this event in around you. Whichever option you choose, our actors will bring the fun filled story to life with amazing makeovers, wigs and costume changes.

Virtual Live Comedian

With a wide variety of live comedy acts accessible, we can bring award winning comedians to your screen for your very own live gig. Allow your team to relax and have a laugh together, with this great, unique event. Our comedians are skilled in adapting to the tone and style of each client and can be hosted on your chosen video platform.

Virtual Sushi Making

Sushi is taking the culinary world by storm at the minute and so there’s never been a better time to learn more about it. Join our leading chef as he demonstrates how to make several sushi dishes, from Maki Sushi to a classic dragon roll. Once your team feels ready, they’ll then be able to use their sushi making kits and put their new skills to use.

Virtual Events At KDM For New Starters

Here at KDM Events, we understand how important it is to get your new starter feeling welcome and involved as soon as possible. That’s why we’ve put together our range of virtual events to help give your team the opportunity to bond despite being at home. If you have any questions regarding our events or services, please get in touch. One of our Event Managers will be happy to assist you with your queries.

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Motivated Employee'