KDM Super Heroes Conference Management

One of the world’s largest chocolate snacks companies again asked us to organise and event manage their Field Sales Super Heroes themed Conference for 2014…but with a few new twists and challenges!

1)      Their budget was reduced by 40%!
Of course the client still needed to re-create a similar atmosphere to the same high standard following the great feedback from our 2013 event. We quickly got creative with the AV, theming and entertainment for the 2 day conference to meet the client’s new budget with the elements below:

  • We calculated the amount of KDM pre-event assistance needed for PowerPoint presentation re-formatting and on-site management the day before the event. With our assistance, the client was then able to allocate to their internal resources responsibility for handling these areas.
  • The AV specification was re-worked dramatically to give a completely different feel, allowing for a more intimate setting by reducing the amount of equipment and technicians.
  • By using a multi skilled team of event staff we were able to provide the additional games for the evening entertainment at a very small nominal fee.
  • And branded personalisation of two digital Photo Studio backgrounds was completed by our KDM graphics team at no extra charge.

2)      The venue space was much smaller

But the number of guests and itinerary were still the same! We arranged a bespoke AV set to suit the room layout; including a main stage simply with the printed company logo as the backdrop and two 50” plasmas either side. Two large projector screens were also placed on either side to ensure good visibility for all delegates which overcame the room being long, thin and a tight squeeze for the numbers.

3)      The itinerary timings were a challenge, with no breathing room for enthusiastic speakers running over…However, the first presenter over ran by one hour! So with some quick amendments to breaks and other presenters’ times we managed to get the times back to the original itinerary by lunch time.  KDM Events managed the full conference providing on-site support throughout registration, syndicate rotations & main room presentations.

By preparing all the centre pieces beforehand, we managed to transform the room into a Super Hero themed dinner space in only 90 minutes. We incorporated the corporate colours of red & purple along with a bespoke ‘exploding’ centre piece featuring a comic strip themed graphic in a tall lily vase. Back by popular demand we also provided our Photo Studio with themed company backgrounds including T-Rex, Space Invasions and an Action Movie Explosion partnered by giant games including Test your Strength to complement the theme.

Day Two was full of presentations, rotations and a filming activity – leaving no time for editing or handovers. KDM provided a Camera Technician and cameras for each group during their 45 minute Hollywood taster. We then premiered the top 5 films after lunch through the AV set and PA system before handing all the videos to the client on the day.

The conclusion? The feedback received was great, with the organiser commenting that it was seamless once again, especially taking into account the entire budget, time and space challenges. Both our client and KDM were Super Heroes on this event!

Get in touch with us if you’d more information on how we can help you with your next event.

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