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Dougie Mac’s Enchanted Forest Fundraising Ball

When it comes to creating themed evening events, few experiences capture the imagination quite like an Enchanted Forest. On 13 March 2026, Dougie Mac Hospice partnered with KDM Events to deliver a spectacular fundraising ball for 340 guests, transforming the function suite at the DoubleTree by Hilton Stoke-on-Trent into a magical woodland wonderland.

As one of the region’s most respected hospice charities, Dougie Mac’s annual fundraising ball is a much-anticipated social occasion. The charity turned to KDM Events, experienced corporate event organisers, to create a truly immersive environment that would wow guests from the moment they arrived and help maximise fundraising opportunities throughout the evening.

 

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Stepping Into an Enchanted Forest

The vision was simple: transport guests into a fairytale world filled with wonder, elegance and enchantment. Upon arrival, guests were welcomed into a magical forest landscape surrounded by towering trees, woodland props and twinkling fairy lights. Soft, atmospheric lighting created the illusion of moonlight filtering through the trees, while lush greenery, sparkling decorative elements and carefully curated table centrepieces completed the enchanting scene.

Every detail was designed to immerse guests in the experience. From giant mushrooms and woodland animals to illuminated trees and rustic forest-inspired décor, the room was transformed into a captivating environment that encouraged guests to socialise and enjoy the evening.

Striking AV Production and Event Management

A successful fundraising ball requires much more than great décor. Behind the scenes, KDM Events delivered a full technical production package to ensure every aspect of the evening ran seamlessly.

The event featured a professional AV setup including a large LED display screen, stylish black staging, a truss lectern and a comprehensive PA system with multiple speakers and microphones. Wireless LED uplighting added colour and atmosphere throughout the venue, while cold sparkle machines created memorable moments during key presentations and celebrations.

As experienced corporate event organisers, KDM Events also managed the wider event logistics, ensuring every production element worked together to create a polished and professional experience.

Interactive Entertainment for Guest Engagement

To create interaction and conversation, guests enjoyed casino tables featuring Roulette and Blackjack, providing a fun and sociable activity during the evening. Whether seasoned players or complete beginners, everyone had the opportunity to test their luck and enjoy some friendly competition.

The popular Magic Mirror photo experience also proved a hit. This interactive selfie mirror allowed guests to capture full-length photographs, add personalised messages using the touch-screen paint pad and instantly receive their images via QR code directly to their phones.

As the evening progressed, the impressive16ft x 26ft Black LED Starlit Dancefloor became the focal point of the celebration, inviting guests to dance the night away beneath a canopy of sparkling lights.

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Event Package Included

To bring the Enchanted Forest theme to life, KDM Events supplied:

  • Full AV and technical production
  • LED display screen and staging
  • Professional sound and microphone systems
  • Wireless LED uplighting
  • Cold sparkle effects
  • Black LED starlit dancefloor
  • Roulette and Blackjack casino tables
  • Magic Mirror photo booth
  • Forest-themed props and scenery
  • Illuminated table centrepieces
  • Branded welcome signage
  • Experienced live event production staff
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Who Are Dougie Mac?

Dougie Mac Hospice provides specialist hospice care and support services for adults, young adults and children living with life-limiting illnesses across Staffordshire and surrounding areas. The charity relies heavily on fundraising events, donations and community support to continue delivering its vital services.

Events such as the annual fundraising ball not only raise essential funds but also provide an opportunity for supporters, sponsors and local businesses to come together and celebrate the incredible work the charity carries out.

How Can Corporate Event Organisers Transform a Venue?

Professional corporate event organisers like KDM Events, bring together creative design, event production, entertainment, logistics and technical expertise to completely transform a venue. Through themed décor, lighting, staging, audio-visual production and interactive entertainment, even the most familiar event space can become an immersive experience that leaves a lasting impression.

Whether you’re planning charity galas, awards dinners, fundraising balls or corporate celebrations, expertly delivered themed evening events can elevate guest engagement, strengthen brand perception and create amazing memories for every guest.

 

Chat to our team about themed evening events