How To Find The Right Venue For Your Corporate Event

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Team Building Venues, Finding the Right Venues for Corporate Events

Are you looking for perfect team building venues? Do you need to plan a team building activity? If so, look no further.

KDM Events have all the information you need, to make your corporate event a success. Here is our essential guide, to ensure you secure the ideal venues for corporate events.

Planning Phase

Use our checklist as your initial planning guide. Ask yourself the following questions:

Have I conducted thorough research on venues for corporate events? Is the venue in a convenient and accessible location? Would you like to save time on researching, why not use our free venue finder.
Can these team building venues accommodate all my guests? Does the venue layout suit the type of event I’m planning? Why not use our experience and inside knowledge across a broad range of venues for corporate events.
Does the venue have the equipment I need? KDM Events own all our equipment and have a dedicated team of experienced Event Managers, keeping everything in-house for ease. See how our event services can enhance your experience.
Are the corporate venues within my budget and available on the date of my event? Here at KDM Events, we work hard to negotiate the best deals and have strong relationships with all our venues. To put it simply, we thrive on getting you a great deal!

Location, Location, Location

When it comes to choosing venues for corporate events, the location is one of the first factors to consider. You want to make sure that your venue is easy to reach for all your guests, so that they can arrive on time and without any hassle. A convenient and accessible location can save you time and money and ensure that your event starts and ends smoothly.

Depending on the duration of your event, you should also consider the time and effort required to travel to the venue. For example, choosing team building venues several hours away from your office or location, might make sense for all-day events or overnight stays. For shorter team building activities, you might want to consider a closer location or even use your office as the event space.

Additionally, you should consider the surroundings of the venues for corporate events and how they fit the theme of your event. For example, if you are planning an outdoor venture, you might want to look for a venue that offers natural scenery, a picturesque backdrop and plenty of space.

KDM Events are professionals in managing venues for corporate events. Offering a fully mobile service with dedicated event staff, we will transform your chosen venue into an immersive team building activity anywhere in the UK.

Ensure The Venue Can Accommodate All Your Guests

When selecting corporate venues for a team-building event, one crucial factor to consider is its capacity. It’s important to ensure that the venue can comfortably accommodate all guests without feeling cramped. If it is an overnight stay, ensure the venue has enough bedroom capacity for all guests.

The capacity depends on various elements, including the size of the space, the layout, and the seating arrangement. To find the right venue capacity, estimate the number of attendees and choose a location that can accommodate them with some extra space for comfort and flexibility. Additionally, consider the nature of the team-building activity and the space or equipment it requires. For instance, activities involving physical movement, such as Wiped Out require a large, flat outdoor space, compared to a workshop that involves sitting down, such as Bigger Picture.

With the UK weather often being unpredictable, choosing a venue that can incorporate a wet-weather (indoor option) such as Master the task Indoors is a wise choice, to ensure your event can proceed smoothly, regardless of the conditions outside.

Can The Venue Deliver To Your Budget?

When shortlisting venues for corporate events, ensure the venue fits your budget without sacrificing quality or safety. It’s important to compare the costs and value of different options. Consider using tools like venue finders, or using strong negotiation to get the best deal.

At KDM Events, we assist in finding the ideal venue for your team-building event, taking into account factors such as proximity to locations and transport network accessibility, which are crucial for a successful event. Additionally, make sure the corporate venues are available on your preferred date and time. Some venues may offer lower rates during off-peak seasons, so if your event date is flexible, it’s worth exploring these options.

Optimising Guest Engagement and Interaction

When selecting venues for corporate events, the layout plays a critical role in how guests interact and engage with activities. The layout also influences the safety and accessibility of the event. Here are some key factors to consider when choosing a layout for team building venues:

Space requirements for activities: The amount of space needed depends on the type of team-building activity you’re planning. For example, activities involving physical movement or group interaction, like Game Your Thrones Outdoors will require more open space than a traditional workshop setting such as Creative Events, where guests are mostly seated.

Event production: Consider the placement of equipment and props to ensure the smooth operation of the event and allow for guests to interact. For example, with our Circus Spectacular you can really go to town, with acrobats, a giant circus cannon and fairground stalls. Strategic positioning of the event features can facilitate engagement.

Availability of necessary equipment and facilities: Ensure the venues for corporate events provide the required equipment and facilities for your event. This can enhance the experience for guests and reduces the costs associated with renting or outsourcing these services. Key considerations include:

Technology and connectivity: Do the team building venues have essential technology such as AV equipment – projectors, screens, sound systems, microphones, and lighting? Why not use an expert, like KDM Events, who can do all this for you?
Catering and refreshments: Can the corporate venues offer the required food and drinks offering for your guests and accommodate dietary requirements?
Furniture and décor: Do the venues for corporate events supply the appropriate furniture and décor to support your planned team-building activities? Perhaps you’re looking to liven the atmosphere with theming and entertainment? With themed props and table dressing, KDM Events can really add some sparkle to your event.

Understanding the T&C’s

Before booking venues for corporate events and critically before signing any contracts or agreements, it’s essential to thoroughly understand the venue’s terms, policies and restrictions. These can significantly impact the cost, liability and flexibility of your team-building event, as well as the safety and satisfaction of guests.

Be sure to familiarise yourself with the cancellation or refunding policies, including any fees or penalties that may apply. For example, know how much notice you need to give, should you have to cancel and what percentage of your deposit may be refunded.

Inquire about the venue’s insurance coverage, any waivers or disclaimers you need to sign, and the safety measures they have in place. This will help safeguard guests, make liability clear, and is an essential operational element for venues for corporate events.

Finally, check the security measures in place, any access controls or restrictions (such as gated barrier access) and the venue’s data protection policy. This ensures the safety and privacy of your guests, as well as the confidentiality and integrity of your data and information.

See The Corporate Venues In The Flesh

Visiting the venue in person before finalising a booking is crucial for several reasons. It allows you to get a first-hand feel for the space, its layout and the overall atmosphere, ensuring that it matches the vision and requirements of your event.

This is particularly important for team building venues where the environment can significantly impact participant engagement. For example, a casual and relaxed atmosphere may be ideal for creative brainstorming sessions, while a more formal setting might be better for training sessions. Visiting means you can see the quality of facilities, such as breakout areas, audio visual equipment and catering. This also enables you to interact with staff to gauge professionalism.

By evaluating these aspects during your visit, you can make a more informed decision and ensure that the corporate venues chosen, will provide an enjoyable experience for all guests.

Conclusion

Finding the right venues for corporate events can be a daunting task. Use our essential guide to help you make an informed decision about your team building venues. At KDM Events, we know selecting the right venue for your event is vital for creating a memorable experience. Our experienced team is here to help you, plus we’re a friendly bunch!

We offer a completely free venue finding service and suggest the options that are most suited to your requirements – in the right setting and right location.

From stylish, to quirky or scenic, get in touch today, to discuss venues for corporate events!

Team Building and Events Overview

Types of Events

See Also

Conference Management Overview

Conference Services