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How To Plan Successful Team Building Games For Small Groups

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Here at KDM Events, we organise over a thousand team building activities for adults every year. While indoor team building games are popular for their year-round availability, outdoor team building games offer a refreshing change of scenery. However, due to the unpredictable UK weather, many small groups prefer indoor team building activities as they offer a controlled environment and reduce the risk of last-minute cancellations.

If you’re wondering how to plan successful team building games for small groups, consider the following steps. These steps focus on team building activities for adults and whilst they emphasise indoor events, they are also applicable to outdoor team building games and activities for larger groups.

Step 1: Assess Your Team’s Needs and Define Your Objectives

The first step in planning team building activities for adults is to evaluate your team’s needs and define clear objectives. This helps measure the event’s success and ensures the activities align with your team’s goals.

You can gather team needs by:

Conducting Surveys and Interviews: Gather feedback through surveys, 121 chats, or team discussions to identify preferences and concerns.
Observe Team Interactions: Monitor how team members interact during regular work activities to identify areas needing improvement.
Consult Team Leaders or Managers: Gather input from managers and team leaders who understand the team dynamics.
Review Past Performance: Analyse previous team projects to highlight strengths and areas for development.
Encourage Self-Assessment: Allow team members to reflect on their own working styles and how they contribute to the team.

Step 2: Consider Your Budget

A clear budget is essential to plan effective team building games. Aligning your financial resources with your objectives allows you to make informed decisions. Key areas to budget for include:

Venue hire: Ensure the venue fits the size of your group and chosen activities.
Facilitator Fees: Consider professional event planners like KDM Events for seamless execution.
Catering and Refreshments: Your team will need to keep energised with food and drinks.
Logistics and Transportation: Plan for participant and equipment transportation if needed.
Marketing and Communication: For small groups, internal communication may suffice.
Other Costs: Include insurance, professional photography, and accommodation if applicable – KDM Events can manage all this on your behalf.

Step 3: Choose the Right Team Building Games

Selecting the right team building games for small groups involves aligning your objectives with the interests and capabilities of your team. Consider immersive experiences, problem-solving tasks and creative workshops that foster collaboration and communication.

Popular Team Building Activities for Adults Offered by KDM Events:

Treachery
Master the Task
Solar Buddy
Student Buddy
The Big Fat Pub Quiz
Game Your Thrones
Diamond Labyrinth
Kinetic Energy

Looking To Plan Team Building Games?

Get In Touch With Our Friendly Team

Step 4: Select an Appropriate Venue

The venue should accommodate your chosen team building activity while fostering collaboration. Consider the following when selecting a venue:

Is the venue accessible and appropriately sized?
Does it provide necessary technology and amenities?
Are catering options available?
Does the venue cost align with your budget?

KDM Events offers a free venue-finding service to help you locate the perfect space for both indoor and outdoor team building games.

Step 5: Map Out a Timeline

A clear timeline ensures a well-organised team building event. Divide your plan into three phases:

Pre-event: This includes planning, budgeting, venue selection and communication.
During the event: Ensure a smooth flow with structured activities and scheduled breaks.
Post-event: Gather feedback and evaluate the event’s impact to improve future activities.

Step 6: Plan Logistics

Effective logistics management is vital for the success of your team building games. When planning it’s important to consider these elements:

Venue setup and décor
Staffing needs
Equipment and activity materials
Catering and refreshments
Waste management
Transportation arrangements

KDM Events provides comprehensive support, from team build equipment supply to full event execution.

Step 7: Communicate the Team Building Event to Your Team

Effective communication helps build excitement and ensures your team is well-prepared. Share key event details clearly:

Date and time
Location
Objectives and benefits
Activity overview
Dress code (if applicable)
Encourage RSVPs if attendance is optional to ensure accurate planning.

Frequently Asked Questions (FAQs)

Step 8: Deliver an Unforgettable Experience

On the event day, focus on creating a positive, engaging environment. Key tasks include:

Welcoming participants
Ensuring equipment and activities are ready to go
Encouraging participation and facilitate with clear guidance
Capturing photos and videos
Being adaptable as needed

Step 9: Evaluate and Follow Up

Post-event evaluation is crucial. Gather participant feedback and measure the event against your initial objectives. Use this insight to refine future team building games and foster continued team growth.

Modern workplaces thrive on collaboration and engagement. Well-planned team building games boost morale, improve communication and enhance team cohesion. For small groups, these activities are particularly beneficial in fostering a supportive work environment and addressing skill gaps.

From indoor team building activities for small groups to outdoor team building games, KDM Events provides expert planning and facilitation to ensure a successful and memorable experience. Contact us today to discuss your next event!